Key Duties and Responsibilities:

A. Documentation

• Maintain and organize all project-related documents (contracts, plans, permits, correspondence, and reports)
• Ensure proper filing system (hardcopy and digital) for easy retrieval and audit readiness
• Track revisions of drawings, specifications, and other technical documents
• Coordinate with site engineers and project teams for updated project records
• Ensure compliance with document control procedures and client requirements

B. Billing / Progress Claims

• Prepare progress billing / interim payment applications based on project accomplishment
• Compute quantities and percentage of work completed in coordination with QS / Site Engineers
• Prepare supporting documents such as accomplishment reports, billing summaries, and attachments required by clients
• Monitor billing schedules, retention, and payment status
• Coordinate with clients, consultants, and project stakeholders for billing verification and approval.
• Follow up billing submissions and assist in resolving discrepancies or deductions

C. Coordination & Reporting

• Coordinate with Accounting, QS, and Project Management teams for billing accuracy
• Prepare regular reports on billing status, collections, and documentation updates
• Assist in audits and project close-out documentation

Qualifications:

• Bachelor’s degree in Civil Engineering, Accounting, Business Administration, or related field
• Experience in construction documentation and billing is an advantage
• Knowledge in progress billing, quantity take-off, and construction documentation systems
• Proficient in MS Excel and document management tools
• Strong attention to detail and accuracy
• Able to work under pressure and meet deadlines