• Strong Document Control
• QMS (ISO 9001) support lead
• Aware of HACCP and GMP
• Handles regulatory documentation (FDA, labeling, etc.)
• Maintains client and company documentation (contracts, records, compliance documents)
• Proactive and process-oriented

Job Summary

We are looking for a proactive and detail-oriented QMS & Document Control Lead to support and help coordinate the company’s Quality Management System and ensure proper document control across departments.

The role will assist in maintaining ISO documentation, supporting HACCP and GMP compliance, and managing regulatory and company documentation such as FDA requirements, labeling, and client contracts.

Key Responsibilities

Document Control

• Maintain and update controlled documents such as SOPs, forms, policies, manuals, and records
• Ensure proper document numbering, version control, and distribution
• Maintain organized digital and physical filing systems
• Ensure outdated documents are properly archived or removed

Quality Management System (ISO 9001)

• Support coordination and maintenance of the company’s Quality Management System
• Monitor implementation of documented procedures across departments
• Support preparation for internal and external audits
• Monitor corrective and preventive actions (CAPA) and follow up with concerned departments

HACCP & GMP Support

• Maintain food safety and compliance documentation
• Ensure HACCP monitoring records are properly filed and updated
• Support GMP compliance monitoring and documentation checks

Regulatory Documentation

• Assist in preparation and maintenance of regulatory documentation (FDA requirements, product documentation, labeling compliance)
• Ensure regulatory records are properly maintained and updated

Company & Client Documentation

• Maintain organized records of client contracts, agreements, and official company documents
• Ensure proper documentation and record keeping for compliance and reference

Compliance Coordination

• Coordinate with departments to ensure documentation requirements are followed
• Report documentation gaps or compliance concerns to management
• Support continuous improvement initiatives within the QMS

Qualifications

• Bachelor’s degree in Business Administration, Industrial Engineering, Food Technology, Chemistry, Biology, or related field
• At least 1–2 years experience in document control, administrative documentation, QA/QMS support, or compliance-related work
• Familiarity with ISO 9001 documentation is an advantage
• Basic knowledge of HACCP and GMP standards is a plus
• Experience supporting internal or external audits is an advantage
• Familiarity with FDA documentation or labeling requirements is a plus
• Proficient in Microsoft Office (Word and Excel)
• Highly organized, detail-oriented, and proactive