Data Encoder

Why Join Us

I-Jin International Inc. is a fast-growing distributor and operator of multiple Korean beauty and lifestyle brands across e-commerce and offline retail channels in the Philippines. This role works directly with brand marketing, e-commerce, and digital campaigns that reach thousands of customers daily.

This position is ideal for creatives who also want exposure to marketing execution, brand campaigns, and digital commerce.

Job Summary

The Data Encoder is responsible for accurately encoding, maintaining, and monitoring data related to orders, inventory, and sales transactions. The role also includes generating and managing invoices in the company’s ERP system to ensure all e-commerce, offline, and walk-in sales are properly recorded and documented.

Key Responsibilities

1. Data Entry & Management

• Accurately encode order details, inventory records, and transaction data
• Maintain updated and error-free databases
• Verify completeness and accuracy of all encoded information

2. Order & Inventory Support

• Encode and monitor customer orders from various sales channels
• Coordinate with warehouse and fulfillment teams for order validation
• Report discrepancies in orders and inventory

3. Invoicing & Sales Recording

• Generate invoices using Ecount ERP for:
• E-commerce sales
• Offline Retail Accounts
• Walk-in transactions
• Ensure all invoices are accurate and properly documented
• Coordinate with accounting for validation and posting of invoices
• Maintain proper filing and tracking of issued invoices

4. Documentation & Reporting

• Organize and maintain digital and physical records
• Prepare daily/weekly reports on encoded data and sales
• Assist in reconciliation of transactions and invoices

5. System Monitoring

• Utilize systems such as Ginee and Ecount
• Report system issues, discrepancies, or errors promptly

Qualifications

• At least Senior High School graduate or College level/graduate
• With or without experience (experience in data encoding or invoicing is an advantage)
• Proficient in MS Excel / Google Sheets
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Able to work in a fast-paced environment
• Willing to work on-site and flexible schedule if needed