IMPORT DOCUMENTATION ASSISTANT

KEY RESPONSIBILITIES:

• Check and prepare import draft documents.
• Recording of incoming shipments
• Familiarization of shipping rates with forwarder and shipping lines
• Coordinate shipment status with brokers
• Prepare and file monthly report with DENR
• Application of Certificate of Exemption / Import Permit with government agencies (BPS)
• Coordinate with accounting for payments
• Coordinate through email with suppliers about the orders and documents.
• Renewal of registration and certificates documentations with diff government agencies.
• Send daily report on shipment status
• Perform other tasks or special assignments as directed by the Superior and/or Management

Qualifications:

• Bachelor’s Degree in Business Administration, Customs Administration, Logistics, Supply Chain Management, or any related course.
• With experience in import/export documentation or related logistics work is an advantage.
• Knowledgeable in importation procedures, customs documentation, and shipping requirements.
• Familiar with preparing and processing documents such as Bill of Lading, Commercial Invoice, Packing List, and Import Permits.
• Experience coordinating with shipping lines, freight forwarders, and customs brokers.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• With good communication and coordination skills.
• Detail-oriented and organized in handling documents and records.
• Ability to work under pressure and meet deadlines.
• Preferably with knowledge of customs regulations and import compliance.