Regulatory Compliance

• Prepare, process, and submit compliance documents, reports, permits, and applications required by DENR and other regulatory agencies.
• Monitor deadlines for permits, licenses, registrations, and report submissions to ensure timely compliance.
• Maintain compliance calendars and tracking systems for all regulatory requirements.
• Assist in securing, renewing, and updating environmental permits, clearances, and certifications.
• Monitor changes in regulatory requirements and communicate updates to management.

Customs and Trade Compliance

• Assist in preparing and processing import/export documentation and customs-related requirements.
• Coordinate with customs brokers, freight forwarders, and government agencies regarding shipment clearances and regulatory requirements.
• Maintain records of importation, exportation, and customs transactions.
• Ensure supporting documents are complete and readily available for audits and inspections.

Documentation and Records Management

• Organize and maintain physical and electronic compliance records.
• Ensure all permits, licenses, certificates, and regulatory correspondence are properly filed and updated.
• Prepare reports and compliance summaries for management review.
• Support internal and external audits by providing required documentation.

Coordination and Liaison

• Coordinate with government agencies, inspectors, auditors, and external service providers.
• Work closely with operations, logistics, procurement, warehouse, and finance teams to gather compliance-related information.
• Attend meetings, inspections, and regulatory visits when required.

Administrative Support

• Draft correspondence, applications, and compliance-related communications.
• Track and follow up pending applications, approvals, and regulatory submissions.
• Perform other compliance and administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Environmental Management, Customs Administration, Legal Management, or a related field.
• At least 1–2 years of experience in regulatory compliance, environmental compliance, customs documentation, or administrative support is preferred.
• Knowledge of DENR regulations, environmental permits, and customs processes is an advantage.
• Familiarity with government compliance procedures and documentation requirements.
• Proficient in Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Strong organizational and document management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and maintain attention to detail.

Key Competencies

• Attention to detail and accuracy
• Regulatory awareness and compliance mindset
• Strong organizational skills
• Time management and prioritization
• Problem-solving and analytical thinking
• Professional communication and coordination skills
• Integrity and confidentiality

Working Conditions

• Office-based with occasional travel to government agencies and regulatory offices.
• May be required to attend inspections, audits, or regulatory meetings.
• May perform field visits related to permit processing and compliance activities.