Duties and Responsibilities

• Ensure the completion of mandatory and company prerequisites for lined-up sea personnel.
• Coordinate and monitor the renewal of expiring or expired documents and certificates for joining or onboard sea personnel.
• Coordinate with the Training Section for statutory, in-house trainings, and pre-departure orientation seminars as directed by the superior.
• Assist in endorsing crew for Pre-Employment Medical Examination (PEME).
• Assist in preparing required documents for sea staff performance evaluations, promotions, and other personnel movements.
• Liaise with the Training Section regarding additional training needs of sea staff as directed by the superior.
• Scan and upload certificates and other pertinent crewing documents of sea personnel in the Telecomputers system.
• Prepare POEA employment contracts.
• Prepare flag and visa applications as required.
• Send advance copies of released flag documents.
• Maintain electronic scanned copies of 201 files in shared files.
• Handle cash advances and liquidation for crew documentation processes.
• Assist in crew change planning and execution of required crew documentation processes.
• Endorse crew working gears.
• Perform other related duties as required and any other tasks assigned or delegated by Management/GM.