The Safety Officer/Document Controller Coordinator is responsible for maintaining and controlling company documents and records, ensuring compliance with company standards and regulatory requirements. The role supports document management, compliance assurance, HSEQ activities, PPE monitoring, employee orientation, and general administrative functions.

Duties and Responsibilities

• Maintain and organize all company documents, records, and files in both electronic and hard copy formats.
• Ensure proper document control procedures are implemented, including document numbering, revision control, filing, retrieval, and archiving.
• Monitor the issuance, updating, distribution, and retrieval of controlled documents.
• Maintain an updated master list of controlled documents and records.
• Ensure that obsolete documents are removed from circulation and properly archived or disposed of according to company procedures.
• Coordinate with departments to collect, verify, and update documents as required.
• Assist in preparing reports, records, permits, and compliance documents for audits and inspections.
• Ensure the confidentiality and security of sensitive company records and documents.
• Maintain accurate records of incoming and outgoing documents.
• Support management in maintaining compliance with company policies, standards, and regulatory requirements.
• Assist in document preparation, scanning, photocopying, and filing activities.
• HSEQ Orientation for Newly Hired Employees.
• PPE Issuance and Monitoring
• Attend toolbox meetings
• Perform other Administrative and Document Control duties as assigned.

Qualifications

• Bachelor’s degree in business administration, Information Management, or a related field preferred.
• Proven experience in document control, records management, or administrative work is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Knowledge of document management systems and filing procedures is an advantage.
• With BOSH or COSH Training
• Strong organizational and time management skills.
• Attention to detail and accuracy in record keeping.
• Good communication and coordination skills.
• Ability to maintain confidentiality and handle sensitive information.