Job Title: Building Admin Supervisor

Reports to: Area Manager or General Manager

Job Summary:

Responsible for overseeing the administrative and operational aspects of building management, ensuring efficient and smooth day-to-day operations.

Key Responsibilities:

Administrative Tasks:

- Manage building records, reports, and documentation

- Coordinate meetings, events, and conferences

- Maintain accurate tenant and vendor information

Operational Management:

- Supervise building staff, including janitorial, maintenance, and security

- Ensure compliance with safety protocols and regulations

- Manage building maintenance, repairs, and renovations

Tenant Relations:

- Respond to tenant inquiries and concerns

- Resolve issues promptly and professionally

- Foster positive relationships with tenants

Budgeting and Financial Management:

- Assist with budget preparation and monitoring

- Manage vendor contracts and invoices

- Ensure cost-effective operations

Compliance and Risk Management:

- Ensure adherence to building codes, regulations, and policies

- Identify and mitigate potential risks

- Implement emergency response plans

Specific Tasks:

• Coordinate building inspections and audits
• Manage keycard access and building security systems
• Supervise parking and transportation operations
• Ensure compliance with environmental and sustainability policies
• Develop and implement administrative policies and procedures

• Bachelor's degree in Business Administration, Facilities Management, or related field
• 1-2 years of experience in building administration or facilities management
• Strong organizational, communication, and leadership skills
• Ability to work under pressure and manage multiple tasks
• Proficient in MS Office, particularly Excel, and building management software