Bookkeeper

Location: Remote

Salary Range: 1500 USD/month

Work Schedule: Monday to Friday; 8:00 AM -5:00 PM (CST)  

NOTE: INDEPENDENT CONTRACTOR POSITION

About the Company:

Sagan represents a growing US-based business operating in the digital advertising and professional services space, with a finance team focused on building accurate, scalable, and well-controlled accounting processes across multiple entities.

Position Overview:

The Bookkeeper will support the finance team by maintaining accurate transactional records across general ledger, accounts payable, accounts receivable, reconciliations, and supporting schedules. This role is designed as a progressive growth opportunity.

The successful candidate will initially focus on core bookkeeping and reconciliation responsibilities before taking on broader AP/AR, payroll, month-end close, and financial control responsibilities. The ideal candidate is highly detail-oriented, comfortable working with structured processes, and willing to flag discrepancies rather than make assumptions. This is an excellent opportunity for a practical bookkeeper who wants to grow into a Senior Bookkeeper role within a sophisticated finance environment.

Key Responsibilities:

• Post AP, AR, cash, payroll, and recurring accrual journal entries accurately and with appropriate supporting documentation.
• Maintain vendor and customer records and flag duplicate or changed information for review.
• Process vendor invoices and match them against supporting documentation and approvals.
• Prepare payment runs for management approval.
• Maintain AP aging and escalate overdue, disputed, and unmatched items.
• Support client invoicing and track media reimbursements.
• Apply customer receipts accurately and maintain AR aging.
• Reconcile bank accounts, credit cards, and payment processors monthly.
• Identify and explain reconciliation variances without forcing accounts to balance.
• Reconcile intercompany balances and escalate discrepancies.
• Maintain prepaid, fixed asset, accrued liability, and other supporting schedules.
• Support month-end close activities according to the established close calendar.
• Maintain organized, audit-ready documentation for transactions and reconciliations.
• Follow documented accounting procedures and assigned financial controls.
• Escalate transactions or situations that fall outside established procedures.
• Progressively take on payroll reconciliation, close support, and additional control responsibilities as performance develops.

First Six Months

Months 1–2: General Ledger & Transaction Recording

• Learn the chart of accounts and established accounting procedures.
• Independently handle core AP, AR, cash, and recurring accrual entries with review.
• Take ownership of vendor and customer master data.
•  Build familiarity with revenue and capitalization procedures.

Months 3–4: Reconciliations & Supporting Schedules

• Own bank, credit card, and payment processor reconciliations.
• Reconcile intercompany balances and escalate discrepancies.
• Maintain prepaid, fixed asset, accrued liability, and other supporting schedules.
• Continue maintaining the ledger accurately and on schedule.

Months 5–6: AP & AR

• Manage vendor invoices, matching, aging, and payment preparation.
• Support client invoicing, cash application, and media reimbursement tracking.
• Maintain W-9 collection and 1099 classification.
• Sustain the accuracy and timeliness established during earlier phases.

Beyond Month 6: Senior Bookkeeper Progression

• Take on payroll reconciliation and broader month-end close responsibilities.
• Maintain audit-ready documentation and assigned controls.
• Progression to Senior Bookkeeper is performance-based and accompanied by an adjustment in title and compensation.

Qualifications:

• 2–4 years of hands-on bookkeeping, AP/AR, or staff accounting experience preferred.
• Strong understanding of double-entry and accrual-basis accounting.
• Experience with QuickBooks Online or a comparable accounting system.
• Strong Excel skills, including lookups, pivot tables, and reconciliation tie-outs.
• Demonstrated experience reconciling bank, credit card, or payment processor accounts.
• Ability to manage high transaction volumes while maintaining accuracy.
• Exceptional attention to detail and strong organizational skills.
• Comfortable following documented processes and escalating exceptions appropriately.
• Reliable, accountable, and able to work independently in a remote environment.
• Willingness to learn US accounting practices and progressively take on more complex responsibilities.

Nice-to-Haves:

• Experience with US-based accounting or bookkeeping.
• Familiarity with digital advertising, media billing, or agency accounting.
• Experience with intercompany reconciliations.
• Exposure to month-end close or payroll reconciliation.
•  Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.