Responsibilities

• Enter and upload vendor bills and customer invoices into accounting and tracking software.
• Assist with billing processing and payment application.
• Verify invoice details including pricing, tax, and job/project coding.
• Request, collect, and track W-9 forms and Certificates of Insurance (COIs).
• Identify and resolve billing discrepancies; escalate issues when necessary.
• Maintain vendor and customer account records.
• Perform general administrative and clerical support for the accounting team.

Qualifications

• Minimum 5 years of billing, invoicing, accounting support (A/R, Reconciliation, P&L) and administrative experience with Quick Books.
• Strong understanding of financial recordkeeping and billing workflows.
• Time management and organizational skills.
• Ability to learn new systems and processes quickly.
• Reliable and dependable team player.

Knowledge, Skills, & Abilities

• Strong organizational and interpersonal skills.
• Proficient in Microsoft Excel and Microsoft Office.
• Comfortable working within billing/accounting software (QuickBooks and other third-party systems).
• Ability to manage multiple tasks and meet deadlines.
• High attention to detail and accuracy.
• Professional written and verbal communication skills.
• Willingness to assist in various tasks as needed.
• Construction or property management industry experience preferred.
• Willing to work on-site (Madrigal Business Park, Alabang)