Job Description:

The Billing Specialist is responsible for supporting daily administrative, billing, and financial documentation processes. The role ensures accurate preparation of documents, proper monitoring of billing and collections, and organized filing of financial records to maintain efficient office operations.

• Prepare billing documents for accounts in accordance with company procedures.
• Ensure accuracy of charges, invoice details, and supporting documentation.
• Coordinate with finance or accounting teams for billing verification when necessary.
• Prepare and process Service Invoice Summary (SIS) accurately and in a timely manner.
• Verify billing details, supporting documents, and client information before submission.
• Coordinate with relevant departments to ensure completeness of data required for SIS preparation.
• Perform photocopying, scanning, and printing of billing documents and related records.
• Ensure all billing copies are clear, properly labeled, and organized for distribution.
• Track and monitor the receipt of billing copies per companies.
• Maintain records of transmitted and received billing documents.
• Follow up on pending acknowledgements or confirmations.
• Monitor and record transport liquidation documents, including Delivery Receipt Forms (DRF) and Equipment Interchange Receipts (EIR).
• Ensure proper submission and completion of required transport documentation.
• Coordinate with operations or logistics teams regarding missing or incomplete records.
• Assist in bank deposits, payment collections, and recording of transactions.
• Ensure proper documentation of collected payments.
• Coordinate with the accounting department for reconciliation when required.
• Maintain systematic filing of cancelled invoices and related documentation.
• Ensure proper documentation and authorization for invoice cancellation.
• Keep records organized for auditing and reference purposes.

Key Responsibilities:

Billing specialists are responsible for handling all billing and payment-related tasks within a company, often in the finance or accounting department. Core duties include:

• Prepare and process Service Invoice Summary (SIS) accurately and in a timely manner.
• Verify billing details, supporting documents, and client information before submission.
• Coordinate with relevant departments to ensure completeness of data required for SIS preparation.
• Prepare billing documents for accounts in accordance with company procedures.
• Ensure accuracy of charges, invoice details, and supporting documentation.
• Coordinate with finance or accounting teams for billing verification when necessary.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field is preferred.
• At least 1–2 years of experience in administrative, billing, or accounting support roles.
• Experience handling invoices, billing documentation, or financial records is an advantage.
• Strong attention to detail and accuracy.
• Good organizational and documentation management skills.
• Basic knowledge of billing procedures and financial documentation.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to handle confidential financial information responsibly.
• Good communication and coordination skills.

Why Join Us?

• Competitive salary and benefits package
• Opportunities for growth and career advancement
• Work in a dynamic and fast-paced environment with direct exposure to senior management
• Job Type: Full-time

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company Christmas gift
• Promotion to permanent employee
• Staff meals provided

Work Location: In person