BOOKKEEPER (BKPR)

Responsible and accountable for maintaining reliable books of accounts and timely preparation of financial reports

REPORTS TO:  Accounting Head, Executive Manager and General Manager

SUPERVISES:   None

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1.   Time Deposits

1.1. Passes the entry for the cost of documentary stamps on Time Deposit accounts opened

1.2. Prepares his/her proofsheet entry to record the termination and payment of Time Deposits

2.   Dormant Deposit and Other Credits - Initiates the reconciliation of other dormant credits to “Unclaimed Balances” at month end and informs the Accounting Head of the new items classified

3.   Teller’s Shortage and Overage

3.1. Performs audit of the Teller’s transaction for the day to verify the shortage or overage

3.2.  Makes a formal report to the Accounting Head the shortage or the overage for his approval

3.3. Prepares and passes the entry to record the overage or the shortage

4.   Cash on Hand

5.   Certifies the balance of cash in the cash book compared with the GL control early the following banking day

6.   Performs a random cash count of the Teller’s cash at the end of the day at least two times a month and makes a report to the Accounting Head

7.   Petty Cash Fund

7.1.  Prepares a cash voucher to set up or replenish the Petty Cash Fund and prepares the journal entry to record the transaction

7.2.  Hands over the cash to the Cashier as custodian

8.   Accounts Receivable - Prepares the journal entry to record the closure of the advance in the general ledger based on the approved liquidation statement submitted

9.   Accounts Payable

9.1.  Acts as custodian for the stationery and office supplies

9.2.  Handles the request for stationery or office supplies based on the duly approved Supplies Requisition Slip

9.3.  Prepares the Purchase Order for stationery and office supplies and have it approved by the General Manager

9.4.  Enters the Purchase Order into the system

9.5.  Receives and checks the stationery and office supplies delivered by the supplier

9.6.  Prepares the journal entry to record the receipt of the items purchased from the suppliers

10. List of Reports to be Generated

10.1.   Performance (Financial) Report

10.2.   Overhead Variance Report

10.3.   Certification of General Ledger Balances

10.4.   Monthly statement of condition

10.5.   Monthly profit and loss

10.6.   Daily Trial Balance

10.7.   Aging of accounts receivable

10.8.   Installment Due Report

10.9.   Daily liquidity report

10.10. Report on accrued Time Deposit Interest

10.11. Financial reports required by funding agency

10.12. DOSRI accounts

11. Remittance of Taxes, SSS and Pag-ibig Fund

11.1.   Prepares the necessary forms for submission to the respective government offices

11.2.   Prepares the necessary entries to record the expenses or the corresponding account in the general ledger

12. All other duties and responsibilities that may be assigned from time to time

• Willing to be assigned in other branches within the area of operation.