The Admin and Accounting Assistant provides day-to-day operational support across the Administration, Accounting, Human Resources, and Compliance functions of Riva Corporation. This role is responsible for ensuring accurate record-keeping, timely processing of financial transactions, compliance with government regulatory requirements, and overall administrative efficiency of the office.

II. Duties and Responsibilities

A. General Administration

• Manage office correspondence, filing systems, and supply inventory.
• Coordinate scheduling, meetings, and day-to-day administrative tasks.
• Maintain organized physical and digital records of company documents, contracts, and permits.
• Assist in preparing internal memos, reports, and official communications.

B. Accounting and Bookkeeping

• Record and monitor daily financial transactions in the company's books.
• Process accounts payable and accounts receivable, including invoicing and collections follow-up.
• Assist in the preparation of monthly financial reports and statements.
• Reconcile bank statements and ensure accuracy of financial records.
• Support in payroll computation including statutory deductions (SSS, PhilHealth, Pag-IBIG).

C. HR Administrative Support

• Maintain and update employee records, contracts, and 201 files.
• Assist in timekeeping, attendance monitoring, and leave management.
• Support recruitment activities including scheduling of interviews and document collection.
• Coordinate onboarding requirements for new hires.

D. Compliance and Regulatory

• Assist in the preparation and timely filing of BIR tax returns (VAT, income tax, withholding tax) via eFPS or eBIRForms.
• Support documentation requirements for Bureau of Customs (BOC) and other government agencies.
• Monitor renewal of business permits, licenses, and government registrations.
• Ensure compliance with applicable Philippine labor laws and statutory benefit remittances.

III. Minimum Qualifications

• Bachelor's degree in Accountancy, Business Administration, Financial Management, or any related field.
• Fresh graduates are encouraged to apply; no prior work experience required.
• Basic knowledge of accounting principles and bookkeeping practices.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong attention to detail, accuracy, and organizational skills.
• Able to handle confidential information with discretion.
• Good communication skills in both Filipino and English.
• Can work independently and collaboratively under minimal supervision.

IV. Preferred Qualifications

• Prior internship or on-the-job training in accounting, admin, or HR functions.
• Familiarity with BIR e-filing systems (eFPS or eBIRForms).
• Knowledge of Philippine labor laws and government-mandated benefits.
• Experience with accounting software such as QuickBooks, Xero, or similar platforms.
• Basic understanding of freight forwarding or logistics industry operations.

Job Types: Full-time, Fresh graduate

Benefits:

• Company events
• Health insurance

Ability to commute/relocate:

• Parañaque: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Accounting Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person