Job Title: Admin Assistant

Company: Welite Ventures Inc.

Department: Administration / Operations

Location: Aseana City, Parañaque

Work Arrangement: In-person

Schedule: Monday to Friday

Job Type: Full-time

About The Company:

Welite Ventures Inc. is a lighting solutions company specializing in the design, supply, and installation of innovative lighting systems for residential, commercial, and architectural projects. Through its brands —Welite Solutions (projects and custom solutions) and Sulite (affordable architectural lighting) — Welite Ventures Inc. focuses on delivering value through precision engineering, creative collaboration, and modern lighting technologies, including architectural fixtures, smart lighting controls, and advanced DMX and DALI systems.

Driven by innovation, quality, and service, Welite Ventures Inc. aims to redefine lighting experiences by creating purposeful environments through precision execution and modern solutions. As part of our growing team, you will have the opportunity to contribute to the systems and processes that support our expanding operations.

Job Summary:

We are seeking a reliable, organized, and proactive Admin Assistant to support the daily administrative and operational activities of Welite Ventures Inc. The role focuses on maintaining accurate records, coordinating documentation, assisting procurement and finance processes, and ensuring smooth communication between departments.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities. This role is suitable for someone who enjoys improving workflows, maintaining efficient systems, and supporting a fast-growing company in the lighting and construction industry.

Key Responsibilities:

Administrative & Documentation Support

• Maintain and organize company records, documents, and filing systems.
• Prepare administrative documents such as purchase requests, reports, invoices, and internal forms.
• Ensure accuracy, completeness, and proper documentation of company files.

Procurement & Supplier Coordination

• Assist in purchasing activities and supplier coordination.
• Monitor orders, deliveries, supplier documents, and transaction updates.
• Maintain updated supplier and procurement records.

Finance & Operations Assistance

• Support finance-related documentation, including invoices, receipts, payment requests, and expense records.
• Assist in monitoring client and supplier transactions.
• Coordinate with accounting and operations teams for required documents and updates.

Project & Office Support

• Assist project teams with administrative requirements and documentation.
• Maintain project files, client documents, and operational records.
• Support office administration, scheduling, supplies monitoring, and internal coordination.

Process Improvement & Digital Organization

• Maintain company systems such as Google Workspace and digital filing platforms.
• Assist in improving administrative workflows, templates, and documentation processes.
• Support initiatives that improve efficiency and organization across the company.

Qualifications:

• Bachelor’s Degree in Business Administration, Office Administration, Accounting, Management, or related fields.
• Fresh graduates are welcome; at least 1 year of administrative experience is preferred.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office and Google Workspace applications.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Comfortable working with documentation, reports, and administrative systems.
• Responsible, proactive, and willing to learn new processes.
• Knowledge of procurement, accounting processes, or construction-related documentation is a plus.

Compensation:

• Competitive monthly salary
• Performance-based incentives and salary increases
• Opportunities for professional growth within Welite Ventures Inc.
• Exposure to project management, lighting technology, and business operations

Join Our Team:

Be part of Welite Ventures Inc., where innovation, design, and operational excellence come together. Join a growing team that creates meaningful lighting solutions while building efficient systems that support the future of the company.