The Administrative Assistant handles clerical and administrative tasks in support of the farm operations. The role involves preparing documents, organizing files, and ensuring that day-to-day operations run smoothly both in the office and during occasional field visits.

Key Responsibilities

• Prepare and release memos, letters, and other correspondence.
• Handle clerical tasks such as typing, filing, scanning, and record-keeping.
• Maintain and organize physical and digital files for easy retrieval.
• Schedule meetings, prepare minutes, and follow up on action items.
• Assist with preparation and submission of liquidations, reports, and payment requests.
• Monitor attendance and leave records of staff as directed.
• Relay notices, instructions, and updates from the Associate Director to staff.
• Ensure completeness of documents for audit and compliance purposes.
• Provide clerical assistance during fieldwork or site visits with the Associate Director.

Qualifications

• Graduate of any 4-year course (preferably Business Administration, Office Management, or related).
• At least 1 year of experience in secretarial, clerical, or administrative roles.
• Proficient in Microsoft 365 (Word, Excel, Teams, Outlook).
• Strong organizational and time management skills.
• Good communication skills in English and Filipino.
• High attention to detail and accuracy.
• Willingness to accompany management on occasional fieldwork.