Quotation & Administration Associate – Entry Level

Day Shift | Full-time | Onsite

Role Snapshot

• Fresh graduates in Business Administration, Accounting, Management, Construction Management, Engineering, or related business/technical courses
• Interested in working with quotations, costing, estimates, and administrative documentation
• Comfortable using Excel and Word and working with detailed information
• Clear written and verbal communication
• Open to learning quotation preparation, estimating support, and business administration

About the Role

As a Quotation and Administration Coordinator, you will help manage quote requests, documents, and follow-ups across the company's New Zealand branches. You will work closely with estimators and operations managers to make sure quote details are complete, recorded correctly, sent to the appropriate person, and followed up on time. You will also assist with other day-to-day administrative and business support tasks.

What you'll be working on:

• Support quotations: Receive quote requests, check details and supporting documents, help prepare quotations, and keep quote records updated.
• Coordinate information: Follow up with clients, Estimators, and Operations Managers when information is missing or needs clarification.
• Support sales follow-ups: Track issued quotations, follow up with prospective clients, and monitor potential leads from tender portals and other sources.
• Handle administration: Prepare reports, spreadsheets, correspondence, and other documents while keeping company records and systems updated.
• Support HR & payroll: Maintain employee and training records, assist with timesheet checking and payroll preparation, and follow up on missing information.

What we're looking for

• Fresh graduates in Business Administration, Accounting, Management, Construction Management, Engineering, or related business/technical courses
• Interested in working with quotations, costing, estimates, and administrative documentation
• Detail-oriented and able to check information for completeness and accuracy.
• Organized and able to manage multiple requests, tasks, and deadlines.
• Clear written and verbal communication
• Comfortable using Excel and Word and working with detailed information
• Comfortable coordinating with clients and different teams to gather and follow up on information.
• Open to learning quotation preparation, estimating support, and business administration
• Exposure to construction, engineering, scaffolding, trade services, or estimating is an advantage but not required.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – 'To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision 'to transform through connection'. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

WHAT WE OFFER:

• HMO on Day 1
• Holistic coaching and guidance
• Weekly engagement activities and team connections
• Learning and people development opportunities
• IT equipment provided by Cooee
• Government-mandated benefits

After you apply, our Talent Seekers may call you for an initial discussion. Please keep your lines open from Monday–Friday | 9:00 AM – 4:00 PM.

Note: If you have already applied for this role recently, there is no need to submit another application. Our team is currently reviewing all applications received.

Makati Office: 901-C, 9th Floor, Vicente Madrigal Building, 6793 Ayala Avenue, Makati City, Philippines