• Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.

• Proactive, organized approach to multitasking.

• Familiarity with office management procedures and basic accounting principles

• Create and maintain monitoring file; create letters, reports, purchase orders, change orders and their respective attachments, reimbursement requests, and pay requests.

• Greeting office visitors and directing them to the appropriate parties.

• Answer and direct phone calls or take messages for appropriate parties.

• Coordinating schedules and managing calendars for multiple parties in case of conflicts to teams.

• Correspond on call inquiries, messages, email inquiries of vendors and employees as needed.

• Coordinate invoice routing and monitor payments to vendors.

• Sorting and maintaining documents of employees, vendors and of the company.

• Proofread and analyze contracts, documents for proper endorsement.

• Drafting letters and reports.

• Verify insurance proposals and follow up to ensure proper coverage is in place.

• Assisting employees for I.T. related concerns.

• Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.

• Researching, checking, overseeing, spear-heading company event.

• Monitoring and assist renewal of company government documents.

• Assist foreign expatriate such as visa processing, requirements, condominium, car, and other administrative duties.

• Assist secondees and employees for business trip on administrative duties.

• Maintaining, repairing, or replacing office equipment.

• Perform general administrative duties such as but not limited to; filing, photocopying, taking and meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, ordering supplies, sorting and distributing correspondence and maintaining database records.

• Candidate must possess at least a Bachelor's/College Degree from any reputable schools/universities, preferably in Marketing.

• Background in containerized cargo shipping industry is an advantage

• Responsible and with good leadership, management and organizational skills

• Highly skilled and efficient in using MS Office

• Problem solving, verbal/written communication skills.

• Ability to formulate strategies, conduct research and analyze market and locate new opportunities

• Ability to work with people at all levels; ability to work individually and as a part of a team.

• Ability to multitask, prioritize, have high level of accuracy and be detail oriented.

• Fresh graduates/Entry level applicants are encouraged to apply.