Administrative Management

• Prepare and manage correspondence, reports, and documents.
• Oversee daily administrative tasks, including office supplies management.
• Take, type, and distribute minutes of meetings.
• Implement and maintain office systems and databases.
• Establish and maintain filing systems and work procedures.

Scheduling and Coordination

• Manage schedules and calendars for meetings and important dates.
• Arrange and confirm appointments.
• Organize and coordinate meetings, conferences, and travel arrangements.
• Coordinate the flow of information internally and externally.

Collaboration and Support

• Collaborate with management to develop and document Standard Operating Procedures (SOPs) and Policies & Procedures (P&Ps).
• Support the hiring and onboarding processes, maintaining employee records and conducting interviews.
• Assist in organizing hotel events, meetings, and guest arrangements.
• Communicate verbally and in writing to answer inquiries and provide information.
• Liaise with internal and external contacts.

• College graduate of any four (4) year degree
• At least 1 year of experience, preferably in hotel or in similar roles such as Secretary, Administrative Assistant, or Executive Assistant.
• Project Management: Basic understanding of project management principles, strong organizational skills, and eagerness to learn project management tools.
• Reporting: Familiarity with creating and analyzing basic reports, attention to detail, and proficiency in spreadsheets and word processing software.
• Analytical Skills: Strong willingness to learn problem-solving techniques, ability to analyze data and identify trends, and critical thinking skills for evaluating information.