Billing Clerk (Accounts Receivable Focus)Job Summary

The Billing Clerk is responsible for preparing and issuing invoices, monitoring customer accounts, ensuring timely collection of payments, and maintaining accurate accounts receivable records. This role supports the organization's cash flow by ensuring billing accuracy and prompt follow-up on outstanding balances.

Key Responsibilities

• Generate, review, and distribute customer invoices accurately and on time.
• Maintain and update accounts receivable records and customer account information.
• Monitor outstanding receivables and follow up on overdue accounts through phone calls, emails, or written correspondence.
• Reconcile customer payments and apply payments to the appropriate invoices.
• Investigate and resolve billing discrepancies, disputes, and payment issues.
• Prepare accounts receivable aging reports and collection status updates.
• Process credit memos, adjustments, and refunds as authorized.
• Coordinate with sales, customer service, and accounting teams to resolve customer account concerns.
• Assist in month-end closing activities related to accounts receivable.
• Maintain organized billing and payment documentation for audit and compliance purposes.
• Ensure adherence to company policies and accounting procedures.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Proven experience in billing, accounts receivable, bookkeeping, or a similar accounting role.
• Proficiency in Microsoft Excel and accounting software/ERP systems.
• Strong numerical accuracy and attention to detail.
• Good communication and customer service skills.
• Ability to prioritize tasks and meet deadlines.
• Knowledge of basic accounting principles and accounts receivable processes.
• PREFERABLY CAN START ASAP!!!