Primary Function/General Purpose of Position:

This position works within the daily operations of the Accounts Payable Department. Daily duties include the processing and entry of accounts payable invoices into the system; respond to vendor and internal requests concerning payment status and ensuring the accuracy and timely processing of invoices for payment within the established guidelines and policies.

Essential Job Functions

· ​Responsible for the daily entry of Purchase Order or Non-Purchase Order invoices into the system, as per established guidelines.

· Responsible for ensuring that recurring and contract payments are properly executed according to Contract Management guidelines.

· Work with local system Material Management to ensure compliance with invoice matching and purchase orders.

· Verify check request approvals.

· Validate non-PO invoices for Optical Character Recognition (OCR) accuracy.

· Correct any items in the follow-up queues that come back from internal groups.

· Daily review of invoice batches

· Ensure proper documentation is present prior to invoices being released for payment.

· Ensure compliance with local, state and federal taxes as it applies to invoice payment.

· Responsible for the proper accrual of unpaid invoices on a monthly basis.

· Responsible for check stop payment and reissue within established guidelines.

· Maintains effective vendor relationships. Resolve vendor and internal requests regarding payments status for open invoices and statement resolution.

· Meet established measurements and goals for quantity of entry of invoices while maintaining accuracy

· Prepares and analyzes productivity, processing reports and submits findings to A/P Leadership

· Establishes and distributes purchasing and expense reimbursement policies and approval limits, manages end-to-end issue handling, and administers PCard/TCard processes, including new card issuance, terminations, card declines, and aging.

· Assists in enterprise and business unit strategic planning and execution, and supports relationship management with internal and external stakeholders, including vendors, department heads, procurement, and AHP.

Other marginal tasks assigned to the incumbent.