Accounts Payable Clerk

Position Summary

We are looking for a detail-oriented and organized Accounts Payable Clerk to join our finance team. This role is responsible for the timely and accurate processing of warehouse payment requests, maintaining compliance with company procedures, and supporting vendor inquiry resolution. The ideal candidate has strong Accounts Payable experience, excellent organizational skills, and the ability to thrive in a fast-paced environment.

Non-Negotiable Requirements

• Proven AP Invoice Processing experience

Qualifications

• Bachelor’s degree in Business, Finance, Accounting, or a related field
• Experience in Accounts Payable invoice processing is required
• Strong attention to detail and accuracy in handling financial transactions
• Good communication and interpersonal skills
• Proficient in Microsoft Excel and accounting or ERP systems
• Ability to manage multiple tasks and meet deadlines in a high-volume environment
• Strong problem-solving and organizational skills

Key Responsibilities

• Process warehouse payment requests accurately and efficiently, ensuring all required supporting documents are complete.
• Review, validate, and route payment requests in accordance with Accounts Payable procedures and company policies.
• Respond to routine vendor inquiries and coordinate follow-ups for clarifications or missing documentation.
• Collaborate daily with team members to achieve production goals, prioritize workloads, and manage aging items.
• Monitor assigned work queues and escalate delays, discrepancies, or exceptions when necessary.
• Identify and report system or processing issues to the appropriate support or IT teams.
• Maintain proper documentation and follow established controls to support audit and compliance requirements.
• Assist in implementing process improvements and updates to enhance efficiency and turnaround times.
• Perform other duties as assigned by management.

Scope & Decision-Making

• Execute established Accounts Payable processes with limited discretionary judgment.
• Escalate complex, unusual, or aging concerns to the Process Lead or Accountant for resolution.