Job Responsibilities

Payment and Disbursement

• Prepare weekly or bi-weekly check runs and electronic payments.
• Process urgent or rush payments when needed.
• Attach supporting documents for required management approvals and signatures.
• Distribute payments to vendors via mail or digital transfer.

Vendor and Account Maintenance

• Reconcile vendor statements to outstanding ledger balances.
• Answer vendor inquiries and resolve billing disputes.
• Update and maintain accurate vendor contact and banking files.
• Track company credit card liabilities and expense allocations.

Reporting and Month-End Support

• Reconcile AP sub-ledgers to the general ledger.
• Prepare aging reports and cash requirement summaries.
• Organize and file financial documents for internal and external audits.

Competencies:

• Proficient in accounts payable processes and approval workflows.
• Strong understanding of payables documentation, PR/RCA processing, and check preparation.
• Knowledge of VAT computation and BIR reporting requirements.
• Ability to read and validate Receiving Reports and supplier documents.
• Strong monitoring and reconciliation skills (payables, loans, importation, and bank recon).
• Proficient in QuickBooks or similar accounting software.
• High attention to detail and strong organizational skills
• Good communication skills for coordination with Purchasing, Sales, Bidding, and internal approvers.
• Ability to handle sensitive financial information with confidentiality.