1. Accounts Payable Voucher (APV) Creation

• Invoice Verification: Verify and process all supplier invoices, ensuring they align with purchase orders and goods received. This involves detailed checking to avoid discrepancies between what is ordered, delivered, and invoiced.
• Tax Compliance: Apply appropriate tax treatments (e.g., VAT, EWT) to each invoice and ensure that these taxes are properly accounted for in financial records.
• Account Posting: Ensure that invoices are accurately recorded in the correct vendor, expense, or asset accounts.

2. Issue Resolution

• Internal Coordination: Work closely with internal departments such as procurement, plant operations, and treasury to resolve any issues related to payables (e.g., discrepancies in goods received or incorrect pricing).
• Supplier Communication: Liaise with external suppliers to resolve invoice disputes, payment delays, and other payable-related concerns.

3. Payment Processing

• Submission to Treasury: Prepare and submit a comprehensive list of payables to the Treasury department for timely payment processing.
• Payment Follow-up: Monitor the payment schedule to ensure that vendors are paid on time, maintaining strong relationships with key suppliers.

4. Reconciliations

• Vendor Reconciliation: Regularly reconcile vendor statements against the company’s accounts to identify any discrepancies and ensure that all accounts payable balances are accurate.
• Bank Reconciliation: Reconcile the company’s bank accounts, ensuring that all cash outflows related to accounts payable are correctly reflected in the company’s financial records.

5. Employee and Petty Cash Processing

• Reimbursements: Process employee reimbursements for business expenses, ensuring all claims are verified and approved before payment.
• Cash Advances: Monitor and process employee cash advances, ensuring proper accountability and timely settlement of advances.
• Petty Cash Fund (PCF) Management: Replenish petty cash funds as needed, keeping accurate records of petty cash disbursements.

6. Payroll and Government Remittances

• Payroll Posting: Ensure payroll is accurately booked in the company’s financial system, including recording salary expenses, deductions, and remittances.
• Government Reporting: Handle government remittances such as Social Security System (SSS), PhilHealth, Pag-IBIG, and other statutory deductions to ensure compliance with local regulations.

7. Intercompany Transactions

• Record Intercompany Entries: Record intercompany transactions with related parties, ensuring that these are accurately reflected in both companies’ books.
• Reconcile Intercompany Accounts: Regularly reconcile intercompany balances and ensure all necessary adjustments are made to keep records aligned.

8. Documentation

• File Maintenance: Maintain a systematic and organized filing system for all accounts payable documents, such as invoices, purchase orders, and payment confirmations.
• Audit Preparation: Ensure that all documentation is readily available and complete for internal and external audits.

9. Other Duties

• Do other duties that may be delegated to you by the Controller.

Requirements

Education

• Bachelor’s Degree in Accountancy / Management Accounting

Licensure

• CPA is an advantage but not required

Experience

• Preferably with background in inventory, audit, or plant / operations accounting

General Skills

• Strong knowledge in inventory and cost accounting
• Excellent reconciliation and analytical skills
• Knowledge in LPG, manufacturing, or FMCG industry is an advantage
• Proficient in MS Excel, accounting systems, and financial reporting
• High integrity, accuracy, and attention to detail