The Accounts Payable Assistant is responsible for efficiently processing payments to both local and overseas suppliers. This role requires a high degree of accuracy, attention to detail, and a strong understanding of accounting principles. The ideal candidate should be a graduate of BS Accountancy with a minimum of 3 years of experience in accounts payable or a related field.

Key Responsibilities:

• Payment Processing:
• Process payments to local and international suppliers in a timely and accurate manner, ensuring all payments comply with company policies and tax regulations.
• Coordinate with banks for overseas remittances and ensure proper documentation and currency conversions are followed.
• Invoice Verification:
• Review and verify invoices, purchase orders, and other supporting documents for accuracy, completeness, and compliance with internal policies.
• Reconcile supplier statements with the company’s records to identify and resolve discrepancies.
• Reconciliation:
• Perform regular reconciliation of accounts payable ledgers with supplier statements.
• Address any variances or discrepancies by liaising with suppliers and internal departments, including procurement and logistics.
• Document Control & Filing:
• Ensure proper documentation and filing of all payment-related transactions for easy retrieval and audit purposes.
• Maintain accurate records of all payments and support periodic internal and external audits.
• Expense Reporting & Management:
• Assist in the review and verification of employee expense reports for accuracy and adherence to company policy.
• Vendor Relationship Management:
• Act as the point of contact for supplier inquiries regarding payment status, reconciling any disputes in a professional and timely manner.
• Ensure supplier details are updated and accurate in the system for seamless processing.
• Compliance & Reporting:
• Ensure compliance with tax and other legal requirements related to payments.
• Assist in preparing periodic reports on payable accounts status and cash flow forecasts.

Education:

• Bachelor’s degree in Accountancy or related field

Experience:

• Minimum of 3 years of experience in accounts payable or accounting.

Skills & Competencies:

• Strong knowledge of local and international payment procedures.
• Keen attention to detail and ability to handle large volumes of documentation with accuracy.
• Strong analytical and reconciliation skills.
• Proficient in Microsoft Excel and accounting software (e.g., SAP, Oracle).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills for dealing with internal and external stakeholders.
• Ability to work independently and as part of a team.