KEY RESPONSIBILITIES

A. ACCOUNTING & BOOKKEEPING

• Record and maintain daily financial transactions.
• Maintain accurate books of accounts and supporting documents.
• Prepare and monitor Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare billing statements, invoices, acknowledgment receipts, and other accounting documents.
• Monitor customer payments, outstanding balances, and collections.
• Coordinate collection follow-ups with the Sales and Management teams.
• Record supplier invoices and monitor payment due dates.
• Prepare payment requests and payment schedules.
• Perform bank and account reconciliations.
• Maintain petty cash records and prepare petty cash replenishment reports.
• Monitor company expenses and ensure that receipts and supporting documents are properly submitted.
• Verify the accuracy and completeness of invoices, receipts, purchase orders, and other financial documents.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Maintain organized physical and electronic accounting records.
• Coordinate with the company's external accountant, auditor, or accounting firm when required.

B. TAX & GOVERNMENT COMPLIANCE

• Assist in preparing documents required for BIR filings and tax compliance.
• Maintain records of Sales Invoices, Official Receipts, and other BIR-required documents.
• Monitor and maintain BIR Form 2307 and other withholding tax documents received from clients.
• Prepare and coordinate documents needed for VAT, withholding tax, percentage tax, and other applicable filings.
• Maintain copies and records of government registrations and compliance documents.
• Coordinate renewal and processing of business permits, Mayor's Permit, Barangay Clearance, and other required permits.
• Ensure accounting and compliance documents are properly filed and readily available for audit or management review.

C. PAYROLL MANAGEMENT

• Prepare and process employee payroll accurately and on schedule.
• Maintain employee payroll records.
• Verify attendance, timekeeping, absences, tardiness, undertime, overtime, holidays, and approved leaves.
• Calculate salaries, allowances, incentives, commissions, overtime, deductions, and other payroll adjustments.
• Prepare payroll summaries and reports for management approval.
• Prepare employee payslips.
• Maintain confidentiality of employee salaries and payroll information.
• Coordinate payroll-related concerns and corrections.
• Maintain records of cash advances, employee loans, deductions, and other payroll-related transactions.
• Prepare final pay computations and payroll documentation for separated employees when required.

D. GOVERNMENT CONTRIBUTIONS & EMPLOYEE RECORDS

• Prepare and monitor employee contributions and applicable deductions for:
• SSS
• PhilHealth
• Pag-IBIG
• BIR withholding tax
• Maintain updated records of employee government information.
• Assist employees with documentation related to government contributions when necessary.
• Coordinate submission and payment schedules with management or the company's accountant.
• Maintain accurate employee compensation and statutory contribution records.

E. ADMINISTRATIVE RESPONSIBILITIES

• Maintain organized company files, contracts, permits, records, and confidential documents.
• Prepare business correspondence, letters, memos, certifications, and administrative documents.
• Manage office supplies and monitor inventory of administrative materials.
• Coordinate purchasing and replenishment of office supplies.
• Maintain records of company assets and issued equipment when assigned.
• Assist with employee onboarding and offboarding documentation.
• Maintain employee 201 files and ensure required employment documents are complete.
• Assist in preparing employment contracts, notices, acknowledgment receipts, and other HR-related documents as instructed by management.
• Coordinate meetings, schedules, appointments, deliveries, and administrative requirements when necessary.
• Communicate with suppliers, clients, banks, government agencies, and service providers for accounting and administrative matters.
• Perform other accounting, payroll, HR administrative, and office-related duties assigned by management.