Department: Finance and Accounting

Reports To: Accounting Supervisor / Finance Manager

Location: Nextgen Metals Corporation

Employment Type: Full-Time

Job Summary

The Accounting Staff (AP/AR) is responsible for managing the company's accounts payable and accounts receivable processes, ensuring accurate recording of financial transactions, timely collection of receivables, and prompt payment of obligations. The role supports the Finance and Accounting Department in maintaining accurate financial records and ensuring compliance with company policies and accounting standards.

Key ResponsibilitiesAccounts Payable (AP)

• Process and verify supplier invoices, purchase orders, delivery receipts, and payment requests.
• Ensure completeness and accuracy of supporting documents before payment processing.
• Prepare accounts payable schedules and monitor due dates to ensure timely payments.
• Coordinate with suppliers and internal departments regarding billing discrepancies and payment concerns.
• Maintain accurate records of all accounts payable transactions.

Accounts Receivable (AR)

• Prepare and issue customer invoices, statements of accounts, and collection notices.
• Monitor customer accounts and follow up outstanding receivables to ensure timely collections.
• Reconcile customer payments and resolve billing discrepancies.
• Maintain accurate aging reports and provide regular updates on collection status.
• Coordinate with Sales and Operations departments regarding customer accounts and payment concerns.

Financial Recording and Reconciliation

• Record AP and AR transactions accurately in the accounting system.
• Perform regular reconciliation of supplier and customer accounts.
• Assist in bank reconciliations and monthly financial closing activities.
• Ensure proper filing and maintenance of accounting documents and records.

Reporting and Compliance

• Prepare AP and AR reports, aging schedules, and other accounting reports as required by management.
• Assist in audits by providing necessary documentation and supporting schedules.
• Ensure compliance with company policies, accounting standards, and government regulations.

Administrative Support

• Assist in monitoring cash flow related to collections and payments.
• Support the Accounting Department in various financial and administrative tasks.
• Perform other accounting and finance-related duties as assigned.

Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or a related field.
• At least 1–2 years of experience in Accounts Payable, Accounts Receivable, General Accounting, or a related role.
• Knowledge of basic accounting principles and financial reporting.
• Proficiency in Microsoft Excel and accounting software/ERP systems.
• Strong analytical, numerical, and reconciliation skills.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential financial information with integrity and professionalism.

Key Competencies

• Accounts Payable Management
• Accounts Receivable and Collections
• Financial Reconciliation
• Data Accuracy and Attention to Detail
• Time Management
• Communication and Coordination
• Problem Solving
• Financial Record Keeping
• Microsoft Excel and ERP Systems

Key Performance Indicators (KPIs)

• Timeliness and accuracy of invoice processing.
• Collection efficiency and reduction of overdue accounts.
• Accuracy of AP and AR reconciliations.
• Timely payment of supplier obligations.
• Accuracy and completeness of financial records.
• Compliance with accounting policies and reporting requirements.

Work Environment

The Accounting Staff (AP/AR) works in an office environment and closely coordinates with suppliers, customers, Sales, Operations, Logistics, and Finance teams to ensure efficient management of payables, receivables, and financial transactions for Nextgen Metals Corporation.