Position Title: Accounting Assistant

Department: Finance & Accounting Employment

Type: Full-Time

Reports to: Finance Manager

Job Summary

We are seeking a detail-oriented and organized Accounting Assistant to support the daily operations of the Finance & Accounting Department. The successful candidate will assist in expense monitoring, accounts payable processing, payment documentation, report preparation, and other accounting functions to ensure accurate and timely financial transactions.

Key Responsibilities

Expense Monitoring & Reporting

1. Prepare and update daily and weekly expense reports.

2. Review and verify employee expense claims and supporting documents.

3. Monitor cost center expenses.

4. Prepare and distribute expense cut-off schedules.

5. Submit weekly expense reports for approval.

Accounts Payable

1. Process and encode supplier invoices into the accounting system.

2. Monitor supplier billings and update billing records.

3. Verify online bill payments and upload supporting documents.

4. Prepare payment notifications.

5. Download and maintain payment transaction records.

6. Prepare checks for supplier payments.

7. Release checks to suppliers.

8. Send payment confirmations.

Accounts Receivable

1. Encode Official Receipts (OR) and Credit Receipts (CR) into the accounting system.

2. Update files for OR and CR printing.

3. Print official receipts and related accounting documents.

Documentation & Record Management

1. Print vouchers and payment documents.

2. Attach supporting documents and references to vouchers.

3. Ensure complete, organized, and accurate filing of accounting documents.

Administrative Support

1. Assist with daily accounting operations.

2. Support month-end and year-end closing activities.

3. Perform other accounting and administrative duties assigned by the Finance Manager.

Qualifications

·  Bachelor's degree in Accountancy, Financial Management, or any related business course.

·  Fresh graduates are encouraged to apply.

·  At least one (1) year of accounting experience is an advantage.

·  Proficient in Microsoft Excel, Word, and other Microsoft Office applications.

·   Experience with accounting software is an advantage.

·   Strong analytical and organizational skills.

·   Excellent attention to detail and accuracy.

·   Good communication and interpersonal skills.

·   Able to work independently and manage multiple deadlines.

Preferred Competencies

· Basic knowledge of Accounts Payable and Accounts Receivable processes.

·  Understanding of accounting principles and financial documentation.

·  High level of integrity and confidentiality.

·  Strong time management and problem-solving skills.

·  Willing to learn and adapt in a fast-paced environment.