Admin Bookkeeper

Job Summary:

The Admin and Bookkeeping Assistant is responsible for providing administrative support and assisting in financial record-keeping to ensure smooth daily office operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information.

Key Responsibilities

A. Administrative Duties

- Provide general administrative and clerical support

- Manage office files (physical and digital) and maintain organized records

- Handle incoming and outgoing emails, calls, and correspondence

- Schedule meetings, appointments, and maintain calendars

- Prepare reports, memos, letters, and other documents

- Monitor and order office supplies and maintain inventory

- Coordinate with suppliers, service providers, and building management

- Assist in HR-related documentation (attendance monitoring, leave tracking, employee records)

- Maintain confidentiality of company documents and employee information

- Support company events, meetings, and internal activities

- Ensure office cleanliness and organization standards are maintained

- Handle courier transactions and document deliveries

- Perform other clerical or administrative tasks assigned by management

B. Bookkeeping Duties

- Record daily financial transactions accurately

- Prepare and issue invoices, receipts, and billing statements

- Monitor accounts receivable and accounts payable

- Reconcile bank statements and company accounts

- Assist in payroll preparation and timekeeping verification

- Monitor expense reports and reimbursements

- Prepare financial summaries and basic reports for management

- Assist in government compliance documentation (SSS, PhilHealth, Pag-IBIG, BIR)

- Organize and file financial documents for audit purposes

- Ensure proper documentation of all financial transactions

Qualifications

- At least 2-5 years experience

- Bachelor’s degree in Business Administration, Accounting, Finance, or related field

- Proven experience in administrative and/or bookkeeping roles

- Knowledge of basic accounting principles

- Proficient in MS Office (Excel, Word) and accounting software

- Strong attention to detail and organizational skills

- Trustworthy and able to handle confidential information

- Good communication skills

- Fast learner