Primary Role and Purpose

The Plant Accountant is responsible for the complete, accurate, and timely recording, monitoring, and reporting of all financial transactions of the plant. This role ensures compliance with accounting standards, internal controls, and company policies while supporting Operations and Management through reliable financial data, variance analysis, and reconciliations necessary for sound decision-making.

Key Results Areas

(Expected results achieved from performing this job)

• Accurate and timely submission of Plant Financial Statements.
• Zero unreconciled balance sheet accounts within month-end deadlines.
• Accurate monitoring of PPE, inventory, sales, and cash accounts.
• Full compliance with Finance policies, audit requirements, and internal controls.
• Proactive reporting of discrepancies, variances, and financial concerns to Management.
• Effective coordination with Operations to ensure data integrity and policy alignment.

Operating Network / Interaction

(Internal and external areas/functions this position interacts with)

• Coordinates with Plant Operations, Cashiers, Warehouse/Inventory Custodians, and Plant Supervisors for daily reporting and validations.
• Works closely with General Accounting, Treasury, Audit, and Management for month-end and year-end requirements.
• Provides necessary support to internal and external auditors.

Specific Functions / Responsibilities

(Detailed job description)

1. Journal Entries & Month-End Activities

• Accurately create and record all journal entries.
• Perform month-end closing activities to ensure timely and accurate financial reporting.

2. Financial Statements Preparation

• Prepare the plant's Financial Statements in accordance with standard accounting procedures and policies.
• Analyze financial data to ensure accuracy and completeness of reports before submission.

3. Balance Sheet Reconciliations

• Conduct thorough reconciliations of all balance sheet accounts, ensuring that all entries are accurate and properly substantiated.
• Maintain detailed sub-ledgers for Accounts Receivable and Accounts Payable, including Loaned Cylinders, and Employee and Supplier Cash Advances.
• Maintain amortization tables for prepaid transactions.
• Report any discrepancies or reconciling items promptly and accurately to the superior.

4. Property, Plant, and Equipment (PPE) Monitoring

• Maintain and update the PPE lapsing schedule, ensuring proper tracking of asset acquisition, depreciation, and disposals in accordance with accounting standards.

5. Sales Report Monitoring

• Monitor and review the Daily Sales Report submitted by Cashiers to ensure accuracy and completeness.
• Report or address any sales discrepancies, unresolved issues, errors, or anomalies in a timely manner.

6. Daily Cash and Inventory Audit

• Conduct daily audits on cash and collections reported by Cashiers.
• Conduct daily audits on inventory of cylinders, LPG content, and accessories submitted by Operations.

7. Compliance

• Ensure that all finance policies are adhered to by the Plant.

8. Operations Support

• Assist Operations to improve recording, reporting, and analysis of operational data to improve alignment between Operations and Finance.

9. Audit Support

• Provide support to auditors (both internal and external) as needed.

10. Other Duties

• Perform other related duties as delegated by the immediate superior.

Person Specification

(Entry qualifications)

Education:

• Bachelor’s Degree in Accountancy / Management Accounting

Licensure:

• CPA is an advantage but not required

Experience:

• Preferably with background in inventory, audit, or plant/operations accounting

General Skills:

• Strong knowledge in inventory and cost accounting
• Excellent reconciliation and analytical skills
• Knowledge in LPG, manufacturing, or FMCG industry is an advantage
• Proficient in MS Excel, accounting systems, and financial reporting
• High integrity, accuracy, and attention to detail