The General Accountant is responsible for maintaining and controlling various financial accounts and business transactions of the organization in accordance with Generally Accepted Accounting Principles (GAAP). The role involves bookkeeping, financial analysis, reconciliations, accounts management (AP/AR), and oversight of APEX (Capital Expenditures) and CAPEX-related transactions. The Accountant ensures accuracy, timeliness, and integrity of financial records while providing meaningful financial insights to support business decisions. This role requires strong analytical capability, attention to detail, and the ability to independently resolve complex accounting issues while collaborating with internal and external stakeholders.

Key Responsibilities

1. Bookkeeping & General Accounting

● Maintain accurate and up-to-date financial records through proper bookkeeping of all

business transactions.

● Record, classify, and summarize financial data in compliance with GAAP.

● Prepare and post journal entries, including accruals, adjustments, and closing entries.

● Perform daily, monthly, and year-end accounting activities to ensure completeness and

accuracy of financial data.

● Assist in maintaining and updating the General Ledger (GL) and sub-ledger accounts.

2. Client Reconciliations & Financial Analysis

● Analyze and reconcile client accounts to ensure all transactions are properly recorded,

cleared, and funded.

● Perform independent reconciliations between claim systems and financial systems to

identify and resolve discrepancies.

● Work with internal teams and clients to resolve variances in financial reporting.

● Prepare escrow confirmations and client statements as required.

● Produce management reports summarizing reconciled transactions and banking activity.

● Conduct root cause analysis of discrepancies and propose corrective journal entries.

3. General Ledger Management

● Perform reconciliations of general ledger and sub-ledger accounts to ensure financial

accuracy.

● Identify and resolve issues related to cash accounting and bank reconciliation

processes.

● Prepare and upload cash and closing journal entries.

● Assist in improving month-end and year-end closing procedures.

● Develop and maintain T-accounts and documentation for new GL accounts.

● Support creation and enhancement of sub-ledger structures and controls.

4. Accounts Receivable, Billing & Carrier Management

● Manage Accounts Receivable processes, including cash application and billing

reconciliation.

● Ensure accurate application of client payments and resolution of unidentified cash

receipts.

● Perform billing functions and transmit customized billing statements to clients.

● Conduct follow-ups on outstanding balances, including large-dollar collections.

● Manage escrow-related activities, including funding, reconciliation, and reporting.

● Initiate ACH payments and wire transfers for reimbursements and fund movements.

● Reconcile prefund and claims data, ensuring accuracy in deductible and SIR

(Self-Insured Retention) tracking.

● Monitor carrier account transactions and ensure timely and accurate cash application.

5. AP / CAPEX (Capital Expenditures) Management

● Process and monitor Accounts Payable (AP) transactions, ensuring timely and accurate

payment of obligations.

● Review, validate, and process invoices in accordance with company policies and

approval workflows.

● Track and maintain records of CAPEX (Capital Expenditures) and APEX-related financial

activities.

● Ensure proper capitalization of assets in compliance with accounting standards.

● Assist in monthly CAPEX reporting and fixed asset reconciliation.

● Collaborate with operations and procurement teams to verify capital project

expenditures.

6. Process Improvement & Cross-Functional Collaboration

● Collaborate with IT, Operations, and Finance teams to implement process improvements

and system enhancements.

● Identify inefficiencies in accounting processes and recommend corrective actions.

● Support implementation of automation and system upgrades affecting financial

processes.

● Work closely with cross-functional teams to resolve accounting and operational

discrepancies.

● Uphold and promote the MySchool Suite Code of Conduct.

7. Compliance & Reporting

● Ensure compliance with GAAP and internal financial policies.

● Assist in audit preparation and respond to internal/external audit requirements.

● Maintain accurate financial documentation and supporting schedules.

Qualifications

● Strong knowledge of Generally Accepted Accounting Principles (GAAP)

● Experience in bookkeeping, general accounting, and financial reconciliation

● Strong analytical and problem-solving skills with high attention to detail

● Proficiency in Microsoft Excel and Word

● Excellent oral and written communication skills

● Ability to work independently and manage multiple priorities

● Experience with AP, AR, and CAPEX accounting processes preferred

● CPA is a must