JOB DESCRIPTION

Accounting Officer – Manufacturing Company

Position: Accounting Officer

Department: Finance and Accounting

Reports To: Accounting Manager / Finance Manager

Employment Type: Full-Time

JOB SUMMARY

The Accounting Officer is responsible for performing and maintaining accurate accounting and financial records of the company. The position handles daily accounting transactions, accounts payable and receivable, inventory-related accounting, payroll support, bank reconciliation, financial documentation, and other accounting activities.

For a manufacturing company, the Accounting Officer also assists in monitoring production costs, inventory movements, raw materials, work-in-process, finished goods, and other manufacturing-related financial information to ensure accurate recording and reporting.

KEY RESPONSIBILITIES

1. General Accounting

• Record and maintain daily accounting transactions in the accounting system.
• Prepare journal entries and ensure proper account classification.
• Maintain accurate and up-to-date books of accounts.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Monitor and reconcile general ledger accounts.
• Maintain organized and complete accounting records and supporting documents.

2. Accounts Payable and Accounts Receivable

• Process and verify supplier invoices, billing statements, purchase orders, and supporting documents.
• Monitor accounts payable and ensure timely processing of payments.
• Prepare and issue customer invoices and billing documents.
• Monitor accounts receivable and follow up on outstanding balances.
• Reconcile supplier and customer accounts.

3. Inventory and Manufacturing Accounting

• Assist in monitoring and recording inventory transactions involving raw materials, packaging materials, work-in-process, and finished goods.
• Reconcile physical inventory counts with accounting records.
• Investigate and report inventory variances or discrepancies.
• Assist in monitoring production costs and manufacturing expenses.
• Support the preparation and monitoring of product costing and cost-of-goods-sold calculations.
• Coordinate with Production, Warehouse, Purchasing, and Operations departments regarding inventory and costing concerns.
• Assist in monitoring material usage, wastage, and production variances.

4. Bank and Account Reconciliation

• Prepare regular bank reconciliations.
• Reconcile cash accounts, subsidiary ledgers, and other balance sheet accounts.
• Investigate discrepancies and coordinate with concerned departments for resolution.

5. Payroll and Employee-Related Accounting Support

• Assist in payroll preparation and verification of payroll-related accounting entries.
• Verify payroll deductions and other employee-related financial transactions.
• Coordinate with HR regarding payroll records and employee-related accounting matters.

6. Tax and Statutory Compliance

• Assist in the preparation of documents and schedules required for tax filings and government compliance.
• Maintain records of withholding taxes, VAT, and other applicable tax transactions.
• Assist in preparing documents required for BIR and other government audits or inquiries.
• Ensure accounting documents are properly filed and readily available when needed.

7. Financial Reporting and Analysis

• Assist in preparing monthly financial statements and management reports.
• Prepare accounting schedules and supporting reports.
• Provide accurate financial information to management when requested.
• Assist in analyzing expenses, production costs, inventory movements, and other financial data.

8. Audit and Internal Controls

• Assist external and internal auditors by providing requested documents and schedules.
• Maintain proper documentation and filing of accounting records.
• Follow company accounting policies, procedures, and internal control requirements.
• Identify and report unusual transactions, discrepancies, or control issues to the Accounting Manager.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field.
• Preferably with 1–3 years of relevant accounting experience, preferably in a manufacturing company.
• Knowledge of basic accounting principles and financial reporting.
• Experience with accounting software or ERP systems is an advantage.
• Familiarity with inventory accounting and manufacturing costing is preferred.
• Knowledge of Philippine tax and statutory requirements is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle confidential financial information.
• Good communication and coordination skills.
• Able to work independently and as part of a team.

PREFERRED SKILLS

• General ledger and journal entry preparation
• Accounts payable and accounts receivable
• Bank reconciliation
• Inventory reconciliation
• Manufacturing cost accounting
• Product costing
• Financial reporting
• Microsoft Excel
• Accounting software/ERP systems
• Tax and statutory documentation
• Analytical and problem-solving skills

KEY PERFORMANCE INDICATORS (KPIs)

• Accuracy and completeness of accounting records
• Timely processing of accounting transactions
• Timely reconciliation of accounts
• Accuracy of inventory and costing records
• Timely submission of accounting reports
• Proper documentation and filing of financial records
• Compliance with company accounting policies and applicable regulations
• Resolution of accounting discrepancies within required timelines

WORKING RELATIONSHIPS

The Accounting Officer regularly coordinates with:

• Accounting and Finance Department
• Production Department
• Warehouse and Inventory Department
• Purchasing/Procurement Department
• Human Resources Department
• Sales and Operations Department
• Suppliers and Customers
• External Auditors and Government Agencies

CONFIDENTIALITY

The Accounting Officer shall maintain strict confidentiality of company financial information, employee records, supplier and customer information, and other sensitive business documents.