Virtual assistant

We are looking for an experienced commercial real estate professional to provide transaction, administrative, marketing, CRM, and client support.

This is not a residential-only real estate role. Applicants must have at least three years of relevant commercial real estate experience.

Commercial transactions may move more slowly than residential deals, but they are often far more detailed and may involve properties or businesses worth millions of dollars. Accuracy is critical. Incorrect figures, missed deadlines, inconsistencies, or careless mistakes can place an entire transaction at risk.

We need someone who is extremely detail-oriented, sharp, organized, and capable of creating systems that ensure nothing is missed.

The role may support the sale or lease of businesses, restaurants, gas stations, retail properties, shopping centers, and other commercial assets. Transactions may be completed both on-market and off-market.

Your responsibilities will include:

• Supporting commercial transactions from preparation through closing
• Organizing contracts, documents, deadlines, and transaction records
• Coordinating with clients, agents, attorneys, lenders, escrow, title, and vendors
• Assisting with commercial MLS entry and listing maintenance
• Preparing detailed commercial property marketing packages
• Creating professional feature booklets that may exceed 20 pages
• Reviewing property descriptions, financial details, photographs, maps, and supporting materials.
• Proofreading documents and marketing materials for accuracy and consistency
• Managing CRM records, follow-up tasks, campaigns, and prospect databases
• Cleaning up disorganized files, systems, and internal processes
• Scheduling meetings, appointments, events, and client follow-ups
• Supporting client communication, appreciation, gifting, and relationship management
• Creating reports, spreadsheets, presentations, checklists, and SOPs

We are looking for someone with:

• At least three years of commercial real estate experience
• Commercial transaction coordination, administrative, or property marketing experience
• Familiarity with commercial MLS platforms and listing processes
• Strong CRM and database management skills
• Excellent English, grammar, and professional communication
• Exceptional attention to detail
• Strong proofreading and document-review skills
• The ability to work with contracts, financial figures, and detailed property information
• A proactive and organized approach to solving problems
• The ability to work independently and follow through without constant supervision

This is a full-time remote position. Candidates may not maintain other active jobs, freelance clients, or outside work commitments. All work must be completed directly by the selected candidate and may not be outsourced or delegated.

Pay: $9 to $11 per hour, depending on experience

Schedule: Full-time

Location: Remote

Industry: Commercial real estate